Internal operations case study

An internal ops platform that saved over EUR 70,000 yearly

One platform connecting delivery, HR, accounting, support, and recruiting. A €35,000 investment recovered in 6 months, with Jira, Gmail, Excel, and QuickBooks integrated.
The annual impactRecurring savings
Approximate yearly savings 70,000 EUR

Lower back-office costs. Fewer internal software licenses.

~55,000 EURAdmin roles avoided / year ~15,000 EURLicense savings / year
Integrated with Jira, Gmail, Excel, and QuickBooks
1 HR roleadditional hire avoided 0.5 bookkeeping roleadditional capacity avoided €35,000platform investment 6 monthsto recover the investment

Connected workflows. Lower operating costs.

One platform to run the operation.

Developers & delivery HR & onboarding Accounting Support & recruiting
Internal ops platform Integrated with Jira, Gmail, Excel, and QuickBooks
AssignmentsWorkflowsReportingPM sync
Less manual reconciliation Avoided admin hires Lower licensing costs Sync with customer tools

Connect developers and delivery

Keep allocation, assignments, and execution visibility together so teams work from the same operational picture.

Scale workflows without more admin

HR workflows and accounting handoffs avoided one HR hire and half a bookkeeping role, saving approximately 55,000 EUR a year.

Reduce licenses. Keep integrations.

Reduced reliance on internal PM seat licensing saved approximately 15,000 EUR a year, with external sync for customer-required tools.

Keep operational follow-through in one place

Manage support requests and recruiting alongside core operations, reducing duplicated workflows and fragmented handoffs.

How we delivered

Built around operations.
Designed to protect margin.

As our engineering organization grew, adding separate tools and more admin staff would have increased recurring costs. We brought the core workflows into one internal system.

One integrated operations platform Illustration of Jira, Monday.com, Excel, QuickBooks, and Gmail connected to a unified operations platform

A single source of truth

Execution and operations share information, reducing rework and handoffs.

Automation built into workflows

Onboarding, internal tracking, and accounting touchpoints reduce manual administration.

Compatible with customer tools

Sync with Jira or other PM tools when customers require them.

Economics-first architecture

Design decisions focus on recurring operating costs and supporting growth.

Your next step

Where could your operations save more?

Every additional platform brings licenses, training, and integration work. Look at the workflows behind those costs and where a shared operating layer could make a difference.

Talk about your savings plan Start with your workflows and operating costs.

Connect developers and delivery

The platform brings developer allocation, assignments, execution visibility, and delivery throughput into one operating system. As our engineering organization grew, this shared view reduced the need to stitch together separate tools and duplicated workflows.

Scale workflows without more admin

HR workflows cover onboarding, internal tracking, and operational guardrails. Accounting touchpoints support clean handoffs to invoicing and reporting with less manual reconciliation. Together, these workflows avoided one additional HR role and half a bookkeeping role, representing approximately 55,000 EUR in yearly savings.

Reduce licenses. Keep integrations.

We reduced internal dependency on PM seat licensing while keeping integration points open. When a customer used Jira or another PM tool, we synced with it. This preserved compatibility with customer workflows while reducing recurring internal licensing costs by approximately 15,000 EUR a year.

Keep operational follow-through in one place

Support requests, the recruiting pipeline, and operational follow-through sit alongside developer operations, HR, and accounting touchpoints. A shared operating layer reduces fragmented information and duplicated workflows as the organization grows.



25+ Years Delivering Automation • 20+ Industries • Startup to Fortune 100

European Commission
WHO
Cisco
Disneyland
PetHealth
VIP Auto Parts and Tires
PushModels
Unotifi
“Instrumental in delivering a major global public health project” World Health Organization, Sr. Technical Officer, AI and Frontier Technologies (Geneva, Switzerland)
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